Getting things done (GTD) is really all about logistics.
You have a concrete number of hours in your day and how you choose to spend that time determines how you GTD. Sounds simple, right?
Not for most people. Did you know that 89% of people do not finish their daily to-do lists? It's true!
You can't make a to-do list and expect to crush the day, because, there's a lot more going on in your life than just your list. You have countless facets of your day to manage, and a list doesn't get you very far in achieving anything.
So, what's a busy gal to do? How do you conquer your list each day?
It all comes down to your schedule.
Your schedule is the nexus of planning and information. It's how you do everything: your activities, meetings, events, travel, etc.
Without your schedule, you're toast.
It's not enough to create a to-do list. Because, if it's not on your calendar, it's not to getting done. You need to have your actionable tasks on your schedule.
The most productive people in the world have schedules, not to do lists - for this exact reason!
This is why the EO Daily To-Do List has your schedule down one column and space for tasks in the column alongside it. You have to decide what you're doing and when you're going to do it.
That's easy enough. But there's more!
There's a hidden benefit to this approach because it forces you to realize your limits. It's pretty hard to have an overflowing to-do list once you run out of room on your schedule. You have to decide what to do now and what to do later.
Which brings us to the next phase in becoming the most productive person in the world: rank your to-dos. It's not just about what's important. You have to focus on what will give you the most forward motion towards your goals.
Enter the Task Priority Matrix.
This magical worksheet will take your productivity to the next level. It forces you to make all the decisions to determine your next most important tasks (MIT). And when you're done filling it in, you have a visual representation of where everything falls into the mix.
Basically, it's the gatekeeper.
And every schedule needs a sentinel. Nothing goes on the calendar until it's made its way through the Task Priority Matrix. Not a thing.
See, your time is your most precious resource. If you are not using it to your greatest advantage, you're wasting it.
The Task Priority Matrix is your benchmark for success. Use it to plan your days and weeks. Every time you cross something off, you'll be able to move something else into its place.
Now, you may be thinking, "not everything will fit on my Task Priority Matrix." You probably have many running lists of items to take care of and, it's true, they won't all fit. And you DO still need these lists. What do you do with them?
You put them in your digital brain.
For those of you not familiar with the concept, the digital brain is your second brain.
Basically, your real-life brain is not a storage device. It was never meant to be. Having endless things to remember is not healthy for it. And we have more information coming at us all the time.
You need to create a digital database where you can store the information you have to retrieve "someday."
It's called the Household Manager Notebook. And it's awesome!
I included pre-populated forms and checklists to get you started. And the best part is, you can completely customize it according to your needs.
This is also where you keep sets of running lists.
Came across a travel article for a trip you want to take recently? Put it on your running list of travel research articles. Need to access prescription information for your dog on the fly? Access it in their digital medical records. Have a list of home maintenance projects to attend to? Put it on the list!
I know. It's amazing.
Now that you have your 3 tools for success, we need to put this all together into a system.
Here's what you need to do.
1) Update your Household Manager Notebook in real-time.
Every time something comes up that you need to store/remember/come back to, pop it in the HHMN.
2) Update Your Priority Matrix and Plan Your Week
I do this every Sunday. As I fill in my TPM, I reference lists and reminders inside my HHMN. Catch the workshop replay on Boosting Your Productivity with Weekly Planning here.
3) Fill in the EO Daily Agenda each day according to your weekly plan. Effectively scheduling your tasks!
That's it. Now you know the secrets to being the most productive person in the world!
go forth and conquer life!
PS- Imagine how amazing the world would be if we all got better at accomplishing our goals. If you know anyone who needs help being more productive, share this post!